External or guest sharing in OneDrive or SharePoint

Table of Contents1 Create a link accessible to anyone who receives it  2 Create a link for secured sharing3 Tips4 Learn more Sharing OneDrive or SharePoint files with external users (guests) allows you to securely collaborate with people outside your organization such as your business partners, vendors, clients, or customers — with […]

Sharing OneDrive or SharePoint files with external users (guests) allows you to securely collaborate with people outside your organization such as your business partners, vendors, clients, or customers — with or without a Microsoft 365 subscription, OneDrive, or SharePoint account.

The recipients’ experience depends on the settings you select when creating the sharing link, and the account they use to view the file.

If you haven’t shared files in OneDrive or SharePoint before, see these articles first:



Create a link accessible to anyone who receives it  

If you want anyone who receives the sharing link to be able to access the content, select Anyone with the link option in Link settings. The recipients won’t need to have a Microsoft 365,  OneDrive, or SharePoint account and can access the content without having to enter a passcode or sign in. 

Note that they can forward the link to others and anyone who receives the link will be able to view and access the content. 


Note: Anyone option may not be available in your organization depending on the settings your admin has selected.


OneDrive Anyone link option in Link Settings.


Create a link for secured sharing

If you want to secure your content and get a link that only works for the people you invite, select Specific people in Link settings when creating the sharing link.


Link setting in OneDrive with Specific people option highlighted.

The recipient will then need to verify their identity before they can view the content, but the process depends on their account:


Recipient doesn’t have a Microsoft 365 subscription

When someone who doesn’t have a Microsoft 365 account wants to access the content, OneDrive or SharePoint sends a one-time passcode to their email address to verify their identity. Once they receive the code, they enter it into the verification screen to open the file.

There is no need for the recipient to sign up for Microsoft 365, OneDrive, or SharePoint account. The content is secured and the link won’t work if it’s forwarded to others – it only works for people you specified when you shared.





OneDrive External Sharing Code request window

OneDrive external sharing verify code window



Recipient has a Microsoft 365 subscription

When someone who has Microsoft 365 wants to access the content, OneDrive or SharePoint asks them to sign in to their account, and requests permission to see their name, email address, and photo to verify their identity.

Note that in some cases the recipient may need to follow the steps above and provide a passcode instead of signing in.





OneDrive External Sharing Link verification to sign in.

OneDrive External Sharing Permission window.


Tips

  • When you’re done collaborating, or at any time, you can stop sharing and remove access to your files. Simply select the file in OneDrive or SharePoint, then go to Details > Manage access to stop sharing. Learn more 

  • For added security, you can remove editing permission and turn on Block download in Link settings.


OneDrive Block download option in Link Settings
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Learn more


What is OneDrive?


Upload and save files and folders to OneDrive


Manage your files in OneDrive


Share files and folders with Microsoft 365 Business


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